How to make an AI replica for Zoom calls

The way we work is changing fast.

Zoom AI agents and AI replicas are leading that shift, helping teams get more done and connect more meaningfully—no matter where they are. If you’ve ever wished for a teammate who could take notes, answer questions, and keep your meetings on track (without ever needing a coffee break), you’re in the right place.

This guide walks you through what a Zoom AI agent is, why AI replicas are transforming virtual meetings, and how you can set up your own agent for your next call.

Introduction to Zoom AI agents and AI replicas

Zoom AI agents are opening up new possibilities for remote collaboration. As more teams rely on virtual meetings, these AI-powered participants are stepping in to handle routine tasks and keep everyone focused on what matters.

What is a Zoom AI agent?

A Zoom AI agent is a digital assistant powered by artificial intelligence that joins your Zoom calls just like a real person. But this is no static bot. With platforms like the Tavus Conversational Video Interface (CVI), your AI agent shows up with a human face and voice, capable of real-time interaction. This means your agent can take notes, answer questions, and provide assistance throughout the meeting—all while feeling like a natural part of the conversation.

The rise of AI replicas in virtual meetings

AI replicas, sometimes called “clones” or “talking heads,” are becoming more common as teams search for ways to automate engagement and boost productivity. Thanks to innovations in real-time video AI like Tavus CVI, creating a realistic, responsive agent has never been easier. These replicas can join any video call, respond to prompts, and make meetings feel more interactive and efficient.

Advantages of using an AI replica on Zoom

Integrating an AI replica into your Zoom calls means you spend less time on repetitive tasks and more time collaborating. With an AI agent, you can enjoy instant meeting summaries, automated lists of action items, and more natural conversations. Many teams find that these agents help boost engagement and make it easier to follow up after meetings, ensuring that nothing slips through the cracks.

Understanding Zoom AI agent technology: features and capabilities

So, what makes a Zoom AI agent tick? Let’s break down the technology behind these digital teammates and the unique advantages you’ll get with Tavus Conversational Video Interface.

Core functionalities of a Zoom AI agent

A Zoom AI agent built with Tavus CVI offers a full suite of helpful features:

• It joins video calls as a lifelike avatar, using advanced face and voice cloning to create a believable presence.
• It summarizes meetings and chats as they happen, letting you focus on the conversation.
• It can synthesize information from several sources, providing a more complete view of what’s being discussed.
• It manages and tracks tasks and action items, so everyone knows what needs to happen next.

What sets CVI apart is its ultra-low latency. This means conversations with your agent feel natural, with realistic facial expressions and body language—making your AI agent seem truly present in the meeting.

Real-time meeting support and interaction

Your Zoom AI agent is not just a silent observer. With CVI, it can actively participate in meetings, responding to questions, capturing live feedback, and offering insights on participants as the call progresses. Behind the scenes, semantic and lexical turn-taking models let your agent communicate in a way that feels smooth and human-like, minimizing awkward pauses or interruptions.

Content creation and drafting help

The benefits don’t end when the meeting wraps up. Your AI agent can help draft follow-up emails, chat responses, and even summarize files you upload. Whether you’re brainstorming ideas or sending out next steps, your replica is ready to provide clear, actionable content that keeps your team moving forward.

Step-by-step guide: setting up your Zoom AI agent

Bringing an AI replica into your meetings might sound futuristic, but getting started is simple. Here’s how you can set up your own Zoom AI agent using Tavus CVI.

Activating your Zoom AI agent

To launch your agent:

1. Sign up for a Tavus account and grab your API key.
2. Choose a stock replica (like Nathan or Anna), or train your own by recording a quick video. For the most natural results, use your laptop camera in a casual, Zoom-like setting.
3. Create a conversation in the CVI portal or via the API. You’ll get a video meeting URL that’s ready to share.

With these steps, your AI agent is ready to join your next call.

Customizing AI replica settings and permissions

Personalization is key to making your agent feel like part of your team. In Tavus CVI, you can:

• Adjust privacy settings and choose how much meeting automation you want—like always-on summaries.
• Select your preferred language and voice from several options.
• Set up your agent’s persona, including its character and the context for how it interacts in meetings.

These customizations help ensure that your agent matches your team’s culture and communication style.

Integrating your ai agent across Zoom and other tools

Your Zoom AI agent isn’t limited to Zoom. With Tavus’s Daily meeting integration, you can deploy your agent across other platforms too. The CVI API allows you to connect your agent with team chats, documentation, and more—making it easy to create a unified, seamless experience across your favorite tools.

Making the most of your Zoom AI agent in meetings

Activating your AI agent is just the beginning. To truly unlock its value, you’ll want to make the most of its features during your meetings.

Effective prompting and communication

The key to getting great results from your AI agent is being specific with your prompts. For example, try asking, “Summarize action items so far,” or “Recap John’s feedback.” The clearer your requests, the more relevant and accurate the agent’s responses will be.

Automating meeting summaries and action items

Let your AI agent handle the details. Tavus CVI enables your agent to automatically create meeting summaries, track action items, and even send follow-up reminders. This helps you stay organized and focused on high-value work, while your agent takes care of the busywork.

Advanced use cases: brainstorming, research, and participant insights

Once you’re comfortable with the basics, try some more advanced uses:

• Have your agent lead brainstorming sessions, generating new ideas in real time.
• Ask it to pull in research or relevant information from connected sources as you talk.
• Request deeper context about meeting participants, so your team can make smarter, more informed decisions.

These advanced features can help your meetings become more interactive, insightful, and productive.

The future of Zoom AI agents and virtual collaboration

The landscape of remote work is changing fast, and Zoom AI agents are at the forefront of that evolution.

What’s next for Zoom AI agents?

Looking ahead, expect to see even smarter features: cross-channel summaries that pull together information from all your platforms, more intuitive scheduling, and automation that adapts to your unique workflows. As latency shrinks and conversation becomes more natural, the difference between a human and an AI participant will continue to blur.

Security, privacy, and organizational best practices

Security and privacy remain top priorities. Tavus keeps your video, voice, and meeting data secure, giving you full control over what your agent can access and how it behaves. This means you can confidently deploy AI agents in any professional setting, knowing your information is protected.

The broader impact on remote work and productivity

Zoom AI agents are reshaping what’s possible in remote collaboration. By taking on routine work, they free up time for more meaningful conversations and creative problem-solving. As more teams adopt this technology, we’ll see even greater efficiency and innovation in how we work together.

Conclusion and resources to get started

Building your own Zoom AI agent isn’t just a tech upgrade—it’s a way to work smarter and make your meetings count.

Quick recap: building your Zoom AI agent

• Define your use case and choose a replica.
• Train or select your AI agent in Tavus CVI.
• Enable and customize your agent for Zoom calls.
• Start automating your workflows and notice the benefits right away.

Helpful resources and support

• Tavus documentation (opens in new window)
• Quick start guides (opens in new window)
• FAQ and troubleshooting (opens in new window)

Try it out and share your feedback

Experiment with your Zoom AI agent, explore different settings, and see what works best for your team. We’d love to hear your experiences—your feedback helps us keep innovating and building better tools for smarter, more productive meetings.

Ready to converse?

Get started with a free Tavus account and begin exploring the endless possibilities of CVI.

Get started